Cloud-based Information Governance Solution
Proofpoint Enterprise Governance enables organizations to track, classify, monitor, and control information across the enterprise— regardless of where it is located.
Today, data continues to grow at a staggering rate, with some analysts projecting as high as 44 times in the next 10 years. Clearly, continuing a "keep everything forever" strategy will likely result in serious legal, compliance and cost issues. Time has never been better for a solution that enables proactive information governance.
Proofpoint Enterprise Governance allows organizations to regain control over information with a solution uniquely designed to:
- Mitigate Legal and Compliance Risk: by delivering greater visibility and control over critical content.
- Reduce eDiscovery and Storage Cost: by enabling defensible disposition of redundant, obsolete, and transitory content
- Deliver Results With Minimal Impact: by leveraging patented Digital Thread™ technology, organizations can increase control without deploying more infrastructure, or depending on user action.
Powerful Classification for Enhanced Visibility
The Proofpoint Enterprise Governance solution provides organizations the ability to classify files. File classification allows organizations to tag files by project, case, department, purpose, or any other reason seen fit by the organization. When it comes time for document disposition, automated policies are applied to classifications to clean up files tagged to the classifications.
How are classifications managed
Administrators are given the ability to easily create file classifications and assign users to them at any time. This task is typically done upon implementation with the help of Proofpoint's implementation team.
How can file classifications be viewed
Classifications and the files assigned to them can be viewed by users in a user interface. From there, users can manage the files in several ways including uploading, downloading, deleting, moving, and reclassifying.
How are file classifications reported
Information about file classifications is aggregated into a global report for administrators to view. For example, reports can show the number of files assigned to classifications, the names and metadata of the files, users assigned to classifications, the location paths of the classifications' files, and much more.
Available file classification options
- Autotag Folders: A variety of options for classifying files is available. Organizations may choose to use Autotag folders which are folders on Windows Explorer, SharePoint, or Outlook that automatically classify files (or emails) placed in them to a specified classification. Administrators can execute policies that create these folders on users’ machines, or users can have the option to easily create these folders themselves.
- Classification Prompt: Another option for classifying files is by a prompt that pops up after a user saves a new file to his or her computer. A list of the file classifications the user belongs to are displayed in the prompt and the user can select the appropriate and relevant classification.
- User Interface Classification: Users can optionally classify files in a user interface by selecting one or more files and clicking a classify button that pops up a simple classification prompt
File types supported
Since the Digital Thread system never embeds information within an enterprise document it can track any file type. The system also continues to track files whose metadata has been accidentally or intentionally removed.