Archive for IT Managers: Cloud Archiving Scale and TCO Without Compromise

Today, organizations are becoming increasingly frustrated in attempting to use existing messaging environments to deliver information in a timely and cost effective manner to meet the needs of diverse user groups. Many organizations are now faced with the decision of investing in a hardware, software, and storage refresh to keep legacy email systems operational. However, the alternative of first generation SaaS email archiving solutions lack the functionality or security protections required to manage critical business information.

Proofpoint encrypts all email messages utilizing patented DoubleBlind Encryption™, which ensures that information is secure both in transit and at rest within the Proofpoint Network.  Messages are decrypted only when an authorized user on your network conducts a search from within Microsoft Outlook, OWA, or a mobile device.

Proofpoint Enterprise Archive securely manages messages in the Proofpoint Network, maintaining two copies of data in paired and geographically distributed datacenters that provides customers with easy access to their messages at all times. As a fully managed SAS70 Type II-certified service, Proofpoint’s expert staff provides on-going monitoring of the system, including continuous data validation to ensure that customer data remains integral.

Proofpoint Enterprise Archive for IT Key Capabilities:

• Guaranteed Data Privacy: Proofpoint's DoubleBlind Encryption ensures that data privacy is protected at all times. Encryption keys are created and maintained by the customer – separate from the encrypted data stored within the Proofpoint Network. Customer email data can never be viewed without access to both encryption keys and the Proofpoint Network.  Not even Proofpoint's own staff can access the contents of encrypted archived data.
  
  
• Grid-Based Storage Infrastructure for On-Demand Cloud Scale: Proofpoint Enterprise Archive delivers on-demand access to archived data via a grid-based storage infrastructure that scales with an organization's growing needs. Email messages are archived in 'stores', deliberately kept small in size, and then copied to multiple servers. When information is requested, messages that match the search criteria from each store are aggregated to produce the full search results. In addition to affording massive scalability, the grid storage infrastructure allows Proofpoint to constantly rebalance the network for optimal performance.
  
  
• End User Access to Archived Email Eliminates PST File Use: Proofpoint Enterprise Archive enables users to search through all archived email in real-time. With an essentially unlimited email inbox, end users no longer need to archive their historical email locally, allowing IT departments to eliminate “underground archiving” and the use of unmanaged PST files.
  
  
• Reduced Management Challenges with Low, Predictable Cost of Ownership: Proofpoint enables internal IT resources to refocus on critical business tasks. Proofpoint Enterprise Archive is a fully managed service, thus eliminating the expense and challenges of provisioning hardware and storage, system monitoring, upgrades and back-ups.
  
  
• For On-Premises Exchange Managers - Trusted Integration with Microsoft Exchange, while Reducing Exchange Store with Stubbing: Proofpoint Enterprise Archive provides secure integration with your organization's existing messaging infrastructure. Customers with on-premise Microsoft Exchange environments utilize the Proofpoint appliance and the "Pull-and-Confirm" method of archiving messages so that email will never be lost, even if the appliance or network goes down.
  
  
• For Office 365 Managers: Enables full cloud deployment to align to your IT and messaging strategies while meeting complex legal, regulatory, and email end user needs. Organizations today are migrating to Microsoft Office 365 to address a number of challenges, including the desire to collaborate more cost effectively, the need to work from virtually anywhere, as well as to simply improve their ability to manage email. Proofpoint Enterprise Archive allows organizations faced with complex regulatory and discovery requirements to meet those needs, while realizing the cost, flexibility, and collaborative benefits of Microsoft Office 365.