File Classification Solution
The Proofpoint Enterprise Governance solution provides organizations the ability to classify files. File classification allows organizations to tag files by project, case, department, purpose, or any other reason seen fit by the organization. When it comes time for file cleanup, automated policies are applied to classifications to cleanup files tagged to the classifications. In other words, classifying files eases the work of enforcing file cleanup and record retention enforcement.
File Classification Solution Key Capabilities:
- Classification Management: Administrators are given the ability to easily create file classifications and assign users to them at any time. This task is typically done upon implementation with the help of Proofpoint's implementation team.
- View Classifications: Classifications and the files assigned to them can be viewed by users in a user interface. From there, users can manage the files in several ways including uploading, downloading, deleting, moving, and reclassifying.
- Classification Reports: Information about file classifications is aggregated into a global report for administrators to view. For example, reports can show the number of files assigned to classifications, the names and metadata of the files, users assigned to classifications, the location paths of the classifications' files, and much more.
- Flexible Classification Options:
- Autotag Folders: A variety of options for classifying files is available. Organizations may choose to use Autotag folders which are folders on Windows Explorer, SharePoint, or Outlook that automatically classify files (or emails) placed in them to a specified classification. Administrators can execute policies that create these folders on users’ machines, or users can have the option to easily create these folders themselves.
- Classification Prompt: Another option for classifying files is by a prompt that pops up after a user saves a new file to his or her computer. A list of the file classifications the user belongs to are displayed in the prompt and the user can select the appropriate and relevant classification.
- User Interface Classification: Users can optionally classify files in a user interface by selecting one or more files and clicking a classify button that pops up a simple classification prompt.