Why Switch from an On-Premises Email Archiving Solution?

If you're like most companies, you already have an existing on-premises email archiving or eDiscovery solution in place. Like most of our customers, your existing on-premise email archiving solution worked fine when it was first implemented and deployed. But over time, as the amount of data grows, performance becomes more challenging. Always slower and often yielding unpredictable results – unless you continue to feed it additional storage, hardware, processing power, and elbow grease.

If any of these issues apply to you, it's time to look at alternative on-premise email solutions. Some of the benefits customers have gained after switching to Proofpoint Enterprise Archive include:

Sustainably fast email search performance - guaranteed
Simplified administration and easier maintenance
Consistent, predictable and defensible search results
Encryption and privacy of your archived data
Over-all lower total cost of ownership

As part of the switch, Proofpoint will migrate all your archived data to Proofpoint Enterprise Archive, whether it is from PST files or an existing archive solution. Proofpoint works with its customers to define a legacy email archive migration strategy in order to reduce the over-all cost and complexity of the migration process.

Learn more about Proofpoint Enterprise Archive ».

How We Compare to On-Premises and Hosted Email Archive Solutions

Today, companies are struggling to deal with the growth of information, both within their firewalls and increasingly within unmanaged data sources such as social media channels, instant messaging platforms, and collaborative tools. However, available email archiving options have entailed compromise. Email archiving solutions deployed on-premises continue to face the same challenges as first generation email archiving products deployed 3-4 years ago – expensive, difficult to manage, and performance that deteriorates over time. Alternatively, cloud-based hosted email archive solutions often lack functionality or security capabilities that meet the standards required by organizations faced with complex regulatory or discovery needs.

The comparisons below highlight how Proofpoint Enterprise Archive can overcome the challenges of on-premises email archives, without introducing the limitations of 'pure' cloud hosted email archiving products.

Challenges of On-premises Archives	Benefits of Proofpoint
On-premises archive solutions are difficult to search and extract information from in a timely manner.	Proofpoint provides a grid-based email storage infrastructure that allows Proofpoint to distribute processing burden and add capacity on demand. This model of email storage delivers a consistent level of performance – both at the initial stages, as well as over time as archive data volumes grow. Proofpoint uniquely backs this performance with a search performance SLA stating that 90% of all searches are executed in 20 seconds or less.
There are high and unpredictable costs with on-premises archive solutions.	As a SaaS-based email archiving service, Proofpoint eliminates the hardware, storage, and infrastructure expense that is associated with on-premises email archives. Customers have experienced a 40-60% reduction in cost of ownership through the use of Proofpoint Enterprise Archive over a three year period.
Complexity of administration and management is common with on-premises archive solutions.	Proofpoint provides a fully managed email archive service, thus eliminating most of the hassles of on-premises email archives. Proofpoint manages all upgrades, enhancements, and remotely monitors the health of the archiving service. In fact, Proofpoint is the only SaaS-based email archiving service to have achieved SAS70 Type II certification – both the service itself as well as the data centers that the service operates within.

Limitations of 'Pure' Cloud Hosted Email Archives	Benefits of Proofpoint
Pure cloud archive solutions have a lack of enterprise-class email security.	As a market leader in protecting critical business communications, Proofpoint applies a number of safeguards to ensure that data is always secure. Proofpoint’s patented DoubleBlind Encryption™ is applied by Proofpoint's on-premise appliance, so that data can be transmitted securely, while also ensuring security of data under management while in Proofpoint data centers.
The ability to protect data privacy is unclear when using a cloud hosted archive solution.	With DoubleBlind Encryption, Proofpoint maintains a separation of encryption keys (maintained by the customer) and the encrypted data. Consequently, Proofpoint never has the ability to read the content of customer information, nor can it produce unencrypted data if requested by a regulatory inquiry or government subpoena.
There is a lack of robust discovery and regulatory compliance features with hosted email archive solutions.	Proofpoint was designed to address the needs of organizations faced with complex regulatory and discovery requirements. This includes robust policy management capabilities, legal hold functionality, as well as the ability to quickly search and export data as it required.

Proofpoint Enterprise Archive is built upon a next generation architecture that uniquely delivers the manageability and cost advantages of SaaS, while delivering on the high security and functionality requirements of those who need fast and secure access to information.

Unlike on-premises and hosted email archive solutions, Proofpoint is unique in applying the company's industry leadership in protecting critical communication to address the challenges of discovery, compliance, and information governance.

Why Switch from an On-Premises Email Archiving Solution?

How We Compare to On-Premises and Hosted Email Archive Solutions

Challenges of On-premises Archives

Benefits of Proofpoint

Limitations of 'Pure' Cloud Hosted Email Archives

Benefits of Proofpoint