DIGITAL COMMUNICATIONS GOVERNANCE
Preserve, discover, supervise, and govern business communications in a secure, cloud-based archive.
Cloud Native Archive
Data archive solutions preserve business communications for legal discovery, retention, and governance. A modern archive combines secure storage, fast search, legal hold, export, and auditability in a single system of record while supporting supervision, AI-assisted review, and advanced eDiscovery.
Enforce enterprise-grade access controls
Preserve business communications with immutable retention and layered encryption.
Accelerate legal discovery
Search, preserve, and export content to respond quickly to investigations and legal requests.
Simplify governance
Streamline retention, supervision, and auditability in one cost-effective managed SaaS platform.
Legacy Archive Challenges
Organizations must retain business communications, respond quickly to legal and regulatory requests, supervise regulated users, and prove compliance. But email, chat, mobile, social, voice, meetings, and AI-enabled interactions create growing volumes of data to preserve, search, and govern. Legacy archive solutions can slow investigations, complicate compliance, and increase management costs.
Product Capabilities
Proofpoint Archive provides a centralized repository for business communications, built on cloud native AWS architecture. It helps organizations preserve content securely, simplify archive management, and maintain enterprise-grade scalability and resilience.
Immutable Retention
Preserve records with controls that support regulated retention and defensible disposition.
Enterprise-Grade Encryption
Protect content in transit and at rest with strong encryption and key management.
Fully Managed SaaS Platform
Reduce overhead with 24/7 infrastructure monitoring, automated health checks, and proactive incident response.
Source-Agnostic Capture
Store and manage content from any digital channel in one searchable archive.
Open API Integration
Automate workflows and connect Archive to compliance and legal systems through public REST APIs.
ADD-ON CAPABILITY
Give legal, compliance, and investigative teams enterprise-scale search, legal hold, and export. Full-text indexing, metadata search, and saved searches speed discovery and defensible preservation. For advanced workflows, Proofpoint Discover extends Archive with AI-assisted eDiscovery, analytics, case management, and investigation tools.
Advanced Search Criteria
Search by content, metadata, and saved queries across large archives.
Legal Holds
Preserve content beyond standard retention periods with ad hoc and person-based legal holds.
Self-Service Export
Securely export archived communications for eDiscovery, investigations, and regulatory response.
Case Management
Organize investigations and legal matters with a centralized workflow.
Simplified Compliance
Apply policy-driven retention, audit logging, and access controls across regulated environments worldwide. Archive helps you demonstrate defensible preservation, maintain chain of custody, and respond to audits at a moment's notice.
Automate retention and disposition aligned to business and regulatory requirements.
Protect content with immutable storage controls.
Track administrative actions, searches, exports, and user activity.
Support SSO, role-based administration, and historical user tracking.
Leverage support for SEC 17a-4, SOC 2 Type II, and other regulatory compliance frameworks.
Meet data residency requirements across multiple regions, including the US, Canada, and EU.
Extended Capabilities
Enhance Archive with the Supervision add-on to identify compliance risks, review digital communications, and prove supervisory oversight. Add Proofpoint Automate to help reviewers focus on higher-risk content while reducing false positives by up to 98% vs. lexicon-only systems.
Monitor communications with review queues, sampling, and evidence of supervision.
Surface major compliance risks and violation trends over time.
Reduce false positives and route low-risk content out of review with machine learning.
Support email, collaboration, social media, voice, mobile, and other modern channels.
Demonstrate compliance over time with policy tracking and audit-ready Evidence of Review reports.
Archive Solutions
| Solution | Best For | Deployment |
|---|---|---|
| Archive | Secure retention, search, legal hold, and governance of business communications. | Base solution |
| Supervision | Compliance review and supervisory oversight of regulated communications. | Add-on; requires Archive |
| Automate | AI-powered review automation and false-positive reduction. | Add-on; requires Supervision |
| Discover | Advanced eDiscovery, investigations, analytics, and case management. | Add-on; requires Archive |
Digital Communications Governance
Extend Proofpoint Archive with Capture, Discover, and Track to govern communications from capture through investigation, eDiscovery, and proof of record.
Customer Stories
"[Archive] has been instrumental in helping us respond to eDiscovery requests and search emails faster, meet compliance, and set up a more efficient archiving process."
Steven Heller
Director of Technology, Graubard Miller
"Supervision has been a game changer for us. It gives us visibility into what’s actually happening within our compliance processes [and] reporting capabilities that are amazing."
Compliance Officer
Multinational Financial Services Firm
"Archive ... has reduced the time we need to respond to e-discovery requests by more than 50 percent."
Michael Pantin
CIO, Mississippi Dept. of Child Protection Services
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Recommended for You
Proofpoint Archive is a cloud-native communications archive for long-term retention, search, and governance of business communications. It provides a secure system of record for compliance, legal hold, eDiscovery, and investigations.
Proofpoint Archive helps teams preserve, search, and export archived records for litigation, regulatory requests, and investigations. Enterprise-scale search, legal hold, audit trails, and secure export support faster, defensible eDiscovery.
Proofpoint Archive preserves captured communications across supported digital channels, including email, collaboration, mobile, social, and voice. It centralizes this content in a searchable archive for compliance, investigations, and legal discovery.
Proofpoint Archive provides the foundation for communications retention and governance. Discover adds advanced eDiscovery and investigations; Supervision adds compliance review and supervisory oversight; and Automate adds AI-powered review optimization to reduce false positives.
Proofpoint Archive supports data security with TLS 1.3 encryption in transit, AES-256 encryption at rest, key management, and role-based access controls. Immutable retention, audit trails, and support for requirements such as SEC 17a-4 help regulated organizations protect and govern archived records.
Yes, Proofpoint Archive provides public REST APIs for automation, user synchronization, reporting, exports, and supervision configuration. These APIs help integrate Archive with broader compliance, legal, and governance workflows.
