Intelligent Supervision

Archiving and Compliance

Overview


Supervise, monitor, and report on all correspondence, including email. Reduce enterprise compliance risks. Streamline regulatory audits and investigations. Proofpoint Intelligent Supervision helps streamline compliance. It’s fully integrated with Enterprise Archive for easy capture, review, and reporting. That means complete visibility across your email, instant messages, collaboration tools, and social media.

Features and Benefits

Meet FINRA, SEC, and IIROC obligations quickly and effectively.

Smarter Review

Your reviewers don’t need to work harder; they need to work smarter. Intelligent Supervision creates less “noise” for review teams to monitor and sift through. That means you can pinpoint compliance violations faster and more accurately. Here are just a few of the benefits:

  • Advanced violation detection. Ignore pre-approved content and waste less time reviewing false positives.
  • Intelligent sampling by message type. Skip low-risk content, including bulk mail.
  • Violation previews. Decide whether to review without having to read the entire message body.
  • Advanced message filters. Target, refine, and prioritise the review queue.
  • Conversation threading. Group and review related messages in a single step.

Complete Visibility

Poor monitoring in the supervision process can slow regulatory response. Intelligent Supervision solves this problem in three powerful ways: It identifies bottlenecks, improves collaboration and boosts productivity to reduce compliance risks. You get rich, visual reporting tools for all archived content. Armed with actionable intelligence, you’re always ready to protect your firm.

  • Real-time dashboards. Monitor the progress of review to identify review teams that are falling behind.
  • Real-time alerts. Reviewers and compliance teams know when queues grow beyond set thresholds.
  • Productivity reporting. Compliance administrators can monitor and ensure that all reviewers are completing their assigned review work on time.

Stay Ready for Audits

Intelligent Supervision keeps you ready to respond to regulatory audit requests at a moment’s notice. With more analytics, real-time dashboards and collaboration features, you can simplify and optimise supervision as your data volume grows. Here’s how:

  • All review activities are fully audited.
  • Policy tracking allows you to demonstrate the history of rules, supervised employees, and reviewers at any point in time.
  • Evidence of Supervision reports prove you are in compliance with your stated policy.
  • You can easily export the full history of review activities and comments to auditors in the industry-standard format.

Integration With Proofpoint Enterprise Archive

Separate archiving and supervision tools increase management overhead and costs. Proofpoint Intelligent Supervision is fully integrated with Proofpoint Enterprise Archive for easy capture, review, and reporting. Enterprise Archive allows financial organisations to govern and discover a wide range of data to address all requirements outlined by SEC 17a3-4.

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