“Game changer” is likely how history books will remember the year 2020. At the heart of a rare global pandemic lies a paradigm shift that is redefining the fundamental ways we work, interact and create meaningful human connections.
To protect the safety of employees and enable a more scalable and distributed workforce, organizations are prioritizing investments in regulatory compliance, information governance and improved risk management practices. They’re also implementing new digital tools to facilitate effective virtual-first collaboration.
Gartner tracks how security organizations are serving these evolving priorities. We’re pleased to announce that Proofpoint has been named a Leader for the 9th consecutive year in enterprise information archiving.
In this blog post, we dig a bit deeper into the information archiving problem and reveal how modern cloud-based infrastructure solves these new challenges.
All Organizational Risks Begin with People
The latest global trends have forced more than 74% of the U.S labor force to work from home full time or no longer work at all1. Another 26% are considered essential workers who conduct business on their business premises but must communicate leveraging virtual channels. As such, the distributed enterprise is also, predictably, producing the steepest surge in cloud and collaboration demand since the rise of digitization beginning in the late nineties and early 2000s. Today’s bring your own device (BYOD) trends have enabled data availability from virtually anywhere in and outside of corporate perimeters. As a result, organizations have seen increased business productivity by as high as 47% 2 while also having to battle the risks exposed by increasing regulatory scrutiny, more openly distributed sensitive communications content and heightening misconduct impacting corporate compliance, legal, and IT practices. Our new digital reality is proving to organizations firsthand that legacy archiving solutions are failing critical needs in this ever-evolving risk and threat landscape.
The Proofpoint Enterprise Archive, along with the broader set of Proofpoint compliance solutions, applies a people-centric approach to managing insider threats and compliance risks by defensibly capturing, retaining and supervising sensitive, business-critical data. It provides streamlined electronic communications capture and preservation across 30+ of today’s most popular collaboration channels for optimal information governance and digital communications risk management.
Regulatory Compliance, Information Governance, and Conduct Risks
With rising regulatory compliance, governance and employee conduct related challenges, organizations must consider leveraging an intelligent solution that can proactively surface the right information at the right time in order to effectively mitigate risk before it becomes a reality.
Detection and prevention capabilities are key to a modern archiving solution handling massive amounts of data. In addition to Proofpoint Content Capture and Content Patrol solutions, which help ensure all digital communication is captured and properly monitored for incident-based risks, Proofpoint Intelligent Supervision, with its 150+ out of the box policies satisfying SEC, FINRA, FCA, and additional regulatory requirements, proactively surfaces the top compliance offenders, its associated risks and violation trends as information is shared or disclosed in context with time.
Litigation Readiness and Early Case Assessments
Streamlined communication as well as communication barriers will exist simultaneously in a virtual-first economy. While organizations reap the benefits of increased business productivity, legal teams will be faced with tougher cases by the numbers, especially in regulated and highly litigious industries. A “litigation-ready” organization is prepared to swing into action, preserving, collecting, analyzing and ultimately producing any relevant electronically stored information at all times.
A smooth, coordinated, prompt response to litigation improves both response times and matter outcomes while limiting unnecessary costs. In addition, a consistent, documented, predictable response is defensible, especially when spoliated evidence is a frequent topic in courts where digital records should be easily accessible.
Effective archiving solutions not only help with response time, defensible responses, but also in preserving the full context of information while creating an immutable audit trail. Proofpoint Enterprise Archive offers built-in, high-performance search, export and litigation hold, with E-Discovery Analytics adding enhanced orchestration with case management and other advanced capabilities that help uncover and present predictable intel for early case assessments.
Collectively, this is why we are so thrilled that Proofpoint Enterprise Archive is recognized by Gartner for its work in this category for nine years in a row. Our mission is to help customers address corporate and regulatory compliance and information governance objectives in revolutionary ways. Our promise is to empower customers with decision-ready insights so that they have the right controls and processes in place to proactively respond to regulatory mandates, legal challenges, and insider conduct risks, in turn driving greater business success.
More than 6,000 global organizations rely on Proofpoint Enterprise Archive and its compliance portfolio for digital communication management, archiving, e-discovery, and supervisory needs.
To access a complimentary copy of the full Gartner Report and learn more about Proofpoint Enterprise Archive, click here.
Gartner, "2020 Magic Quadrant for Enterprise Information Archiving," Michael Hoeck and Jeff Vogel