DIGITAL COMMUNICATIONS GOVERNANCE PLATFORM

Digital Communications Governance Across Every Channel

Capture, retain, review, discover, and investigate business communications while simplifying compliance and legal response.

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CONNECTED GOVERNANCE

Manage the full communications lifecycle with less complexity

Digital communications governance brings capture, retention, supervision, discovery, and investigation into a connected approach. By keeping communications and governance workflows connected, it helps compliance, legal, and IT teams work more efficiently and respond with greater confidence.

Maintain complete records

Capture and retain communications while preserving the context teams need to understand them.

Focus compliance review

Apply consistent oversight and help business content reviewers concentrate on communications that need attention.

Respond faster to legal requests

Find, preserve, analyze, and investigate relevant communications without piecing together records across systems.

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THE COMMUNICATIONS CHALLENGE

Fragmented communications make compliance more difficult

Today's business communications are spread across a growing number of channels and systems. When the processes that govern them are fragmented, compliance and legal teams have to work harder to find the right records and understand them in context. Teams need more coverage without more complexity. They need a consistent way to manage communications throughout their lifecycle and keep the right information complete and accessible when it matters.

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CAPTURE AND CONTEXT

Bring modern communications into your governance program

Capture the communications your teams need to govern while keeping their context intact. Extend coverage beyond email and send that content into the archive and governance workflows that work for your organization.

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Communications Capture

Proofpoint Capture collects communications from 80+ digital channels and preserves the complete context needed for review. Send normalized content to Proofpoint Archive or another downstream archive.

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Social Media Governance

Proofpoint Patrol helps teams review and monitor public-facing social media activity across supported platforms. Apply governance policies, take action, and preserve content and supervisory context for compliance records.

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VERIFICATION AND INVESTIGATIONS

Verify your records and get to the facts faster

Know that required communications reached the right systems, and get the context you need when questions arise. Proofpoint helps teams verify content is received in your archive and investigate activity across communications and related business data.

Content Verification

Proofpoint Track reconciles captured communications with downstream receipt. Find and resolve delivery gaps, and maintain evidence that required records reached the right archive, supervision platform, or repository.

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Contextual Investigations

Proofpoint Prism Investigator searches and connects evidence across communications and business systems. Reconstruct events, understand relationships, and produce findings tied to supporting evidence with less manual effort.

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ARCHIVING AND COMPLIANCE

Preserve, review, and discover digital communications from one trusted archive

Build and deploy a secure system of record for digital communications, then extend it as your compliance and legal needs grow. Proofpoint Archive provides the foundation for retention, discovery, and optimized supervisory review.

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Trusted Cloud Archive

Proofpoint Archive preserves communications with policy-driven retention, enterprise search, legal hold, and audit trails. Give compliance and legal teams a trusted foundation for archiving, discovery, and regulatory response.

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Advanced eDiscovery

Proofpoint Discover extends Archive with advanced eDiscovery for complex legal matters and investigations. Use visualization tools, manage cases, analyze communications, and focus review on relevant content. (Requires Archive)

 

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Consistent Compliance Review

Proofpoint Supervision extends Archive with policy-based review of regulated communications. Help reviewers focus their attention while maintaining evidence of supervisory oversight. (Requires Archive)

 

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Workflow Automation

Proofpoint Automate adds AI-assisted review to Supervision. Improve alert precision, reduce false positives, and limit the amount of content that requires manual review. (Requires Supervision)

 

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BUILT FOR MIDMARKET ORGANIZATIONS

Simplify digital communications governance for your growing business

Small and midsized organizations need strong communications governance, but they may not have large teams to manage it. Proofpoint Nuclei Discovery and Archive Suite brings communications archiving, compliance, and eDiscovery workflows into one simplified experience.

Capture communications across modern channels, keep records ready for search and legal response, and manage more of the process without adding administrative overhead.

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HOW IT ALL FITS TOGETHER

Choose the capabilities that fit your governance needs

Governance NeedSolutionsHow They Work Together
Capture and govern communicationsCapture + PatrolCapture brings communications from 80+ channels into governance workflows. Patrol adds specialized governance for public social media.
Verify and investigateTrack + Prism InvestigatorTrack verifies that required records reached the right systems. Prism Investigator connects evidence across communications and business systems.
Archive, review, and discoverArchive + Discover + Supervision + AutomateArchive preserves and makes communications searchable for retention, legal hold, and response. Add Discover for advanced eDiscovery and Supervision for compliance review; Automate extends Supervision to reduce manual review.
Simplify governance for SMBsNuclei SuiteAn integrated solution for small and midsized organizations that combines core communications governance, archiving, and eDiscovery workflows.

WHY PROOFPOINT

Connect communications governance from capture to action

Proofpoint brings communications capture, archiving, compliance, discovery, verification, and investigation into a connected approach. This gives organizations the flexibility to preserve context across the communications lifecycle, extend governance as their needs change, and work with the systems and workflows they already have.

Proofpoint is a Leader in the 2025 Gartner® Magic Quadrant™ for Digital Communications Governance and Archiving Solutions.

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Customer Stories

Proofpoint Customer Story MDCPS
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"We're pleased to partner with Proofpoint on deploying their leading archiving, e-discovery, and security technologies."

Michael Pantin

CIO, Mississippi Dept. of Child Protection Services

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Proofpoint Customer Story Renewable Energy Leader
01 / 01

"We are very happy with Proofpoint Archive. It has provided ten years of operation without any issues, and has done exactly what we were expecting."

Paul Beddoe

Head of Workplace Technology, RWE

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Request a Demo

Explore a simpler way to manage compliance across email, collaboration, and digital channels. Request a demo to see it in action.

Recommended for You

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Proofpoint Digital Communications Governance

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2025 Gartner® Magic Quadrant™ for Digital Communications Governance and Archiving Solutions 

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How Proofpoint Protects Digital Communications and Empowers Organizations for the Future 

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Check out all our industry insights, reports, and video resources

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Frequently Asked Questions

Digital communications governance is the process of capturing, retaining, reviewing, discovering, and investigating business communications. It helps organizations manage records across communications channels such as email, collaboration apps, mobile messaging, social media, voice, and AI-enabled tools. Effective governance keeps communications accessible and in context for compliance, legal response, audits, and investigations.

Compliance management solutions can address many areas of organizational compliance. Digital communications governance focuses specifically on business communications and the records they create. It helps compliance teams capture, retain, review, find, and investigate communications that may be needed for regulatory compliance, audits, legal matters, and internal investigations.

Look for coverage across the communications channels your organization uses, along with reliable capture, retention, search, supervision, and eDiscovery capabilities. The solution should preserve communications in context and support the systems you already use. It should also give compliance teams enough flexibility to expand coverage as communications tools, business needs, and governance requirements change.

Digital communications governance helps organizations preserve business communications as reliable records and manage them throughout their lifecycle. Data archiving supports retention, search, legal hold, and retrieval. Broader data governance addresses how data is managed across the organization. Together, these practices help keep communications accessible for legal, regulatory, and business needs.

Digital communications governance can improve audit readiness by helping teams maintain complete, searchable records and evidence of how communications were retained and reviewed. Reconciliation can also help verify that required records reached the right systems. These controls give compliance teams better access to the information they need to support audits and demonstrate established processes for regulatory compliance.

Digital communications governance helps preserve communications before an eDiscovery request arises. When legal teams need information, they can search retained records, place content on legal hold, narrow relevant data, and export it for review. Advanced eDiscovery solutions can add case management, analytics, visualization, and technology-assisted review to help teams assess matters and focus on relevant content sooner.