Proofpoint Protect Conference Registration Terms of Participation

I, as Registrant, hereby acknowledge and agree to the following Proofpoint Inc. (“Proofpoint”) terms of participation, which include and incorporate by reference Proofpoint’s Privacy Policy and Terms and Conditions to attend and participate in Protect 2023 and related activities (“Event”).

Cancellations/Modifications

Proofpoint Protect event program schedule is subject to change at any time without prior notice, and Proofpoint cannot guarantee the attendance of any exhibitor or speaker or that any scheduled event will take place. Proofpoint and/or its employees, vendors, agents, and contractors (collectively, its “Representatives”) will not be held liable, and no reimbursement will be made if the Event is modified or rescheduled as a result of any issue, event or occurrence that is beyond Proofpoint’s control.

Substitutions

Substitutions for another attendee representing the same company are allowed with the written permission of the Registrant and with prior written approval from Proofpoint. Substitute attendees must also agree in writing to these Protect Terms and Conditions. Registrants may submit a request for substitution to Proofpoint at protect@proofpoint.com.

Age Requirement

Registrant must be at least 21 years of age to attend the Event, whether in-person or virtual.

Data privacy
Any Protect 2023 attendee information that may be collected at this event will be used by Proofpoint and its affiliates and subsidiaries for legitimate business purposes in accordance with the Proofpoint Privacy Policy. Proofpoint may also access and/or disclose the information if we believe such action is necessary to (a) comply with the law or legal process served on Proofpoint, (b) protect and defend the rights or property of Proofpoint (including the enforcement of our agreements), or (c) act in urgent circumstances to protect the personal safety of other attendees, Proofpoint employees or contingent staff, users of Proofpoint services, or members of the public.

Protect code of behavior

Our expectations
Proofpoint values collaboration and community. We want our in-person experience to provide an opportunity for all participants (including staff, speakers, presenters, attendees, sponsors, vendors, and guests) to collaborate, learn, participate, and network in an environment that is productive and respectful. We expect participants to be courteous and act professionally at all Proofpoint events and to interact and communicate in ways that are appropriate for a professional audience from diverse backgrounds.

Behaviors inconsistent with these expectations include:

• Harassment or conduct, language, or other action inappropriate for a professional setting that negatively refers to a participant's race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, or physical appearance.
• Problematic conduct and language may include the nature and manner of communications (including through jokes or imagery), uninvited contact or following, and unwelcome sexual attention, among others.

Enforcement
If a participant engages in behavior that doesn't comply with these expectations, Proofpoint may take any action that we deem appropriate, including warning the participant, excluding the participant from certain activities, prohibiting the participant from attending future Proofpoint events, expelling the participant from the conference without a refund, and referring the matter to the local authorities. Participants asked to stop any harassing or other unacceptable behavior are expected to comply immediately. If the participant is a Proofpoint employee, Proofpoint also reserves the right to take full disciplinary action pursuant to our internal policies.

Please note, while we take all concerns raised seriously, we will use our discretion to determine when and how to follow up on reported incidents and may decline to take any further action and/or may direct the participant to other resources to address the concern.

Reporting an issue
If you feel that a participant is not adhering to these expectations, please contact a member of the Proofpoint conference staff immediately or submit a report with your name, phone number and contact details, and a description of the situation to protect@proofpoint.com to report a violation of this Code of Behavior. 

The reporting mechanisms under this Protect Code of Behavior are not intended to address criminal activity or emergency situations. If you have been the victim of a crime or there is an emergency, please contact the appropriate municipal authorities, such as the police, fire, medical, or other emergency responder.

You acknowledge that you have read, and agree that you shall conduct yourself consistent with, the Protect Code of Behavior.

Information for presenters
Presenters and sponsors, who are unsure whether their presentations or other materials and communications are consistent with the Protect Code of Behavior, please contact protect@proofpoint.com in advance of the virtual experience.

Release

By registering for and attending the Event, Registrant hereby agrees to release and hold harmless Proofpoint and its Representatives from any demands, claims, or actions and any resulting damages, expenses, and settlement amounts that arise out of, or relate to, Registrant’s in-person and participation in the Event, including, but not limited to, claims for property damage or bodily or personal injury, including physical or reputational harm.

You may not reproduce or record any written materials, the meetings or video, if any, provided by Proofpoint or any of their speaker(s) during the event (the "Materials") in their entirety and distribute them in any form.

You may not use the name, likeness, of Proofpoint or any of their speaker's biographical information, including but not limited to, their name, trademark and logo (collectively, the "Marketing Materials") in connection with the event.

You may not create audio or video recordings of the event presentation, in its entirety or any portion of the event presentation, given by Proofpoint or any of their speaker(s) during the event (the "Presentation Recordings"), and may not simultaneously broadcast or live-stream the Presentation Recordings, or post the Presentation Recordings on any website.

Media / Press Guidelines
No audio recording, video recording, or photography is allowed.

To ensure a fluid discussion environment, we request that the names of event participants including presenters remain confidential.

Participants have the right not to disclose their participation. Only they can decide this. No content will be attributed to any participant unless the participant wishes it be attributed and formally makes this clear.

Participants have the right to expect that institutional information not be publicly disclosed except by themselves.

All Media/Press must include “Media” in their attendee registration title.

Photography, Audio, and Video Recordings
As an attendee, speaker, sponsor, volunteer, or participant in any other capacity (each, an "attendee" or "you") of Protect 2023, I understand that at activities and promotions offered at Protect 2023 by Proofpoint, Inc. and its affiliates and subsidiaries ("Proofpoint"), I may be photographed and/or recorded. I hereby irrevocably consent and authorize Proofpoint to use any image of my appearance, including without limitation any photo, video, or likeness, (collectively, "Images") that Proofpoint has taken while I attend Protect 2023, for any and all purposes deemed appropriate by Proofpoint, which may include, but not limited to, use in a promotional video, film, or photograph, and exhibition, a public display, commercials, art and advertising, or for any other related purpose on the Proofpoint website, in literature, publications, and on the internet without any fee whatsoever. Attendee further acknowledges that Proofpoint is the owner of all rights in and to the video, film, or photograph, and any reproduction thereof, of all attendee's images.

Registrant Recordings

Registrant acknowledges that other Event attendees, including journalists, may be permitted to record (by screenshot, photograph, audiotape, videotape, or other recording means) activities (such recordings, “Registrant Recordings”) and Event attendees, including Registrant, in the public areas of the Event (“public areas”  include in-person or virtual Session Rooms, Keynote or Mainstage Presentations).

Keynote and/or Mainstage Presentations may not be recorded in any form by Registrant(s).

Modifications to these Terms

We may modify these Terms at any time by posting a revised version on the Event website. The modified terms will become effective upon posting. By attending the Event after the effective date of any modifications to these Terms, you agree to be bound by the modified terms. We last modified these Terms on the date listed at the beginning of these Terms.

Firearms

Firearms are not permitted at Protect. If the Registrant brings a firearm to the Event, the Registrant will be asked to leave the Event immediately and no refund will be issued.

Animals

Except for guide, signal, or service dogs (as defined by law), no live animals or pets are permitted at the Event facilities without Proofpoint’s prior approval.

Denial of Registration, Entry, or Participation. Proofpoint reserves the right, in Proofpoint’s sole discretion, to deny registration or in-person or virtual entry to any individual or entity for any reason.

I represent and warrant that I have the full right and authority to grant the rights and accept the obligations in these terms and conditions and that no third-party consent is required for these terms and conditions to be valid and binding.

These terms and conditions shall be governed by California law, without regard to conflict-of-law provisions.