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Microsoft Teams Security and Compliance: How Proofpoint Helps You Stay Compliant and Secure

Earlier this year, much of the world moved to remote work. And companies turned to chat and collaboration apps to sustain productivity. Microsoft Teams alone saw 70% growth in users over six weeks this spring. Communication tools like Microsoft Teams are key for keeping businesses operating during this crisis. But Microsoft Team’s security is not immune from risk, whether it’s security and compliance risk from data exfiltration or regulatory compliance risk if the content isn’t captured, retained, or supervised.

Recent Proofpoint innovations help you mitigate data loss and comply with retention and supervision rules as you roll out Microsoft Teams.

Mitigate People-Centric Compliance Risk with Content Capture for Microsoft Teams

Microsoft Teams compliance risk starts with people. With Proofpoint Content Capture, compliance teams can rest assured that they are archiving and managing the content that employees create on Microsoft Teams.

Our connector archives text-based MS Teams content as well as multimedia: images, emojis, attachments and more. Our people-centric approach makes this content easy to search and supervise with a few key steps:

  • Associate each message with an identity at the organization
  • Capture the message together with conversational context, including metadata, threading information, and contextual details such as previous posts in a conversation
  • Deliver the content and context to your repository, whether it is the Proofpoint Enterprise Archive or a third-party product.

Archive, Capture, Manage and Track Your Digital Communications with Content Capture

Content Capture features 30+ connectors. These cover a wide set of the most popular communication platforms used within organizations. You get a single solution for archiving and managing your MS Teams digital communications, including:

  • Chat and collaboration apps
  • Social media
  • Text messaging
  • File sharing applications
  • And more

Supported platforms include (but are not limited to):

  • Slack
  • Microsoft Teams
  • Zoom
  • LinkedIn
  • Twitter
  • Facebook
  • WhatsApp
  • Bloomberg

With optional add-on products, we offer more compliance benefits that are unique in the market. You can pair Content Capture with Compliance Gateway to ensure that captured content is received by downstream services. With Content Patrol, you can monitor social media at scale and remediate risky content in real-time. You can manage the unique risks associated with these public channels while enabling employees to connect with customers.

And of course, it is easy to pair Content Capture with the full Proofpoint compliance suite to gain even more benefits across Microsoft Teams and other communication channels. This suite includes the award-winning Enterprise Archive, Intelligent Supervision and more. The full solution offers end-to-end compliance risk protection under a single pane of glass.

A People-Centric Approach to Data Loss Prevention for Microsoft Teams

With the shift to remote working and increased adoption of collaboration tools like Microsoft Teams, it is more apparent than ever that people are the perimeter. Data loss also originates from people. They can be negligent, they can be compromised by an external threat actor, or they can be malicious for financial or political gain.

Proofpoint Cloud App Security Broker (CASB) extends our people-centric security to Microsoft Teams compliance. CASB combines content, user behavior and threat telemetry for cloud apps to detect compromised accounts and monitor data handling. This allows you to address the full spectrum of people-centric data-loss scenarios comprehensively. With CASB, you can:

  • Address the full range of data risk from negligent, compromised and malicious users
  • Shorten time to discover and protect regulated cloud data with out-of-the-box Data Loss Prevention (DLP) policies to stay in compliance with PCI, PII, PHI and GDPR 
  • Deploy consistent DLP across email, cloud apps and endpoint as part of a Proofpoint’s people-centric Enterprise DLP solution
  • Simplify day-to-day operations by unifying DLP incident management across multiple cloud apps and channels

Cross-platform integrations across advanced email security, security awareness training and CASB help you identify how users pose risk to your organization. Then you can segment your employees according to their risks and apply appropriate Microsoft Teams security and compliance controls for each group. This process helps you focus and prioritize your resources based on risk.

CASB-supported cloud applications include (but are not limited to):

  • Microsoft 365 including Teams
  • G Suite
  • Slack
  • Salesforce
  • Box
  • Dropbox
  • ServiceNow
  • Amazon Web Services
  • Microsoft Azure
  • Okta

Learn More about Microsoft Teams Security & Compliance

Learn how Proofpoint can protect your people and data with superior security and compliance tools for Microsoft 365

Learn more about Proofpoint Content Capture

Learn more about Proofpoint CASB

Learn more about Proofpoint Enterprise DLP

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